Drive — folders, access and trash

Purpose

Organize files and choose who can access them before sharing.

Step by step#

1. 1

   Open Drive and create the folder structure using the available actions.

2. 2

   Open the destination folder before uploading files; items uploaded there inherit folder access.

3. 3

   When dragging computer files/folders to the root, choose access before completing. The folder tree is preserved.

4. 4

   Use Share / Manage Permissions to review authorized users/groups.

5. 5

   A public folder link exposes its contents: review files and subfolders before sharing it externally.

6. 6

   Use search and organization to locate files and review sharing when the team changes.

7. 7

   Check Trash and restore only when the action is available; do not assume a universal retention period.

8. 8

   Monitor storage in Plans; do not assume attachments from other modules become automatic customer folders.